Duties & Responsibilites

Executive Support:

• Coordinates and manages assigned Department Directors' schedules.
• Represents the assigned Department Directors in dealing with external party contact and responds to or redirects calls to appropriate management personnel.
• Schedules, arranges and confirms attendance for meetings.
• Prepares and circulates agendas for meetings.
• Records meeting minutes, action items and circulates such items within 24 hours of meeting.
• Ensures logistics (IT, catering, seating) are handled for all meetings as required.
• Gathers and compiles data to prepare reports.
• Initiates, drafts and issues correspondence on behalf of assigned Department Directors.
• Proofread and edit documents/presentation materials of assigned Department Directors.
• Creates, develops and maintains filing system for easy retrieval and follow-up.
• Tracks expenditures, analyzes data and prepares reports as requested.
• Sets up and provides follow up on tasks through Outlook and Outlook reminders.
• Couriers, tracks, and distributes key packages.
• Performs other duties as required by assigned Department Directors.

Travel

• Books travel, hotel accomodations, reservations for entertainment/meals for assigned Department Directors and coordinates any changes to arrangements. Ensures cost efficiency in all arrangements.

Skill & Experience Requirements

• Five years experience of complex administrative support.
• One year experience of arranging complex travel agendas.
• High proficiency in Microsoft Office Suite.
• Excellent communication skills, verbal and written.
• Excellent formatting and presentation skills.
• Superior time management and organizational skills.
• Attention to detail and pride in workmanship.
• Sound prioritization skills and follow-through.
• Superior customer service philosophy and application.
• High level of professionalism and confidentiality is essential.
• Tact, discretion, initiative and independent judgment skills are essential.
• Able to work independently with little or no supervision.
• Ability to develop and maintain positive relationships with internal and external parties.
• Ability to manage multiple priorities at all times.
• Must be dependable.

How to Apply

To apply by e-mail, send your resume and cover letter to:

careers@bioware.com and include your name, position title, and the competition number in the subject line (e.g. "Darth Malak - 06-ADMIN-EAD - Executive Assistant").

Please quote the following competition number in the subject line of your electronic application:

06-ADMIN-EAD

Due to the volume of applications we receive for our job postings, we are unable to respond personally to telephone inquiries regarding the status of an application. As well, only candidates being considered for interview will be contacted at this time.